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Managed Services Facility Portal

Customer: Network Rail

The Managed Services Facility (MSF) is a new, innovative contractual arrangement that has established long-term contracts with AECOM and Capgemini Engineering to add capacity and capability to Network Rail’s workforce during peaks of activity as well as introducing innovative ideas from other sectors. Asset Insights have worked with the MSF Team to create a modern application for managing work packages and reporting across the portfolio.

The challenge

Established April 2019, the MSF has seen substantial growth with 100’s of Work Packages (WP) processed through the arrangement. Initially the process for managing WPs from initial capture to close-out was being coordinated within a series of siloed spreadsheets and emails. As the number of concurrent WPs grew, the spreadsheets became more susceptible to trivial human errors, coordination was challenging and consolidating reporting views across the portfolio was painstaking, distracting the MSF Team from their core roles. With the MSF already live the team needed to modernise their current tools and approach at pace, without disruption to the WPs already being processed.

The Solution

Adopting an agile approach to iterate the build through a series of sprints and building on a number of components from their Engineering Digital Acceleration Platform EDAPt, Asset Insights were able to quickly replicate the existing tool functionality and process workflows into a modern web-based application. Migration of legacy data and onboarding of different user groups was managed efficiently, ensuring the MSF Team were able to ‘go-live’ within a few months without disruption. Once the baseline application was embedded, Asset Insights worked closely with the MSF Team on a series of enhancements to the application including an automated KPI reporting module and portfolio dashboard.

Asset Insights continue to work closely with the MSF Team to add further functionality as the MSF activity scales so that risks and benefits can be managed across the portfolio. Following the success of the MSF Portal, Asset Insights have been awarded a contract to develop a portal application for another supplier framework at Network Rail.

MSF dashboard
We’ve developed a truly collaborative working relationship with the Asset Insights Team. They have been highly responsive and delivered a value for money Portal that has helped digitally transform MSF delivery. The MSF Portal has enhanced our Work Package Owners experience, improved collaboration with our Industry Partners and provides a single source of truth across the MSF portfolio”
Tristan Ryder
Portfolio Manager – Managed Services

The Benefits

The Portal has introduced a number of benefits to the MSF Team including:

Processing of Work Packages is more efficient with improved reuse of data and notifications reducing delay.

Improved visibility and experience for Work Package Owners, resulting in better customer satisfaction.

Data quality improvements ensure reporting outputs are more accurate and decision making is enhanced.

The web based application is cloud hosted, highly resilient with remote access for all parties to a single solution improving collaboration.

Fully auditable.